Governance, Compliance & Donor Accountability

EcoLife Trust

Our Commitment

EcoLife Trust is committed to operating with integrity, transparency, accountability, and responsible stewardship in support of conservation, community development, and environmental sustainability initiatives in Botswana.

We recognize the importance of maintaining the confidence of donors, funding partners, volunteers, beneficiaries, and stakeholders through strong governance and ethical operational standards.

Legal Registration

EcoLife Trust operates as a legally registered nonprofit organization / trust in Botswana.

Legal Name: EcoLife Trust
Country of Registration: Botswana

Official registration documentation may be provided to funding partners and regulatory authorities upon request.

Governance Structure

EcoLife Trust is governed by a Board of Trustees / Governing Committee responsible for oversight, strategic guidance, compliance, and fiduciary accountability.

The Board provides oversight on:

  • Organizational strategy
  • Financial management and controls
  • Risk management
  • Policy compliance
  • Ethical standards and governance
  • Program accountability and impact monitoring

Board members are expected to act in the best interests of the organization and avoid conflicts of interest.

Financial Management & Accountability

EcoLife Trust is committed to sound financial management practices and responsible stewardship of donor funds.

Our financial controls include:

  • Maintenance of accurate accounting records
  • Budget monitoring and expenditure controls
  • Authorization procedures for payments and procurement
  • Segregation of financial responsibilities where possible
  • Financial reporting and record retention
  • Periodic financial review processes

Restricted funds and project-specific grants are used solely for their intended purposes unless otherwise agreed with the donor.

Donor Transparency

We are committed to maintaining transparency with donors and funding partners through:

  • Responsible allocation of funds
  • Honest and accurate reporting
  • Timely communication on funded activities
  • Clear documentation of project outcomes and expenditures
  • Compliance with agreed grant conditions and reporting requirements

EcoLife Trust does not knowingly accept funds from unlawful or unethical sources.

Anti-Fraud & Anti-Corruption Commitment

EcoLife Trust maintains zero tolerance for:

  • Fraud
  • Corruption
  • Bribery
  • Misappropriation of funds
  • Financial misconduct

Any suspected misconduct may be investigated and addressed in accordance with organizational procedures and applicable laws.

Safeguarding & Ethical Conduct

EcoLife Trust is committed to providing safe and respectful engagement with communities, volunteers, staff, and beneficiaries.

We maintain zero tolerance for:

  • Abuse or exploitation
  • Harassment or discrimination
  • Misconduct involving vulnerable individuals
  • Unethical community engagement practices

All representatives of the organization are expected to uphold professional and ethical standards.

Data Protection & Privacy

We are committed to protecting personal information collected through our programs, partnerships, donations, and website platforms.

Personal information is handled responsibly and in accordance with our Privacy Policy.

Monitoring, Evaluation & Reporting

Where applicable, EcoLife Trust seeks to monitor and evaluate program performance to improve effectiveness, accountability, and impact.

This may include:

  • Activity tracking
  • Financial reporting
  • Impact reporting
  • Donor updates
  • Project evaluations

Partnerships & Collaboration

EcoLife Trust values partnerships built on shared principles of:

  • Transparency
  • Sustainability
  • Community empowerment
  • Ethical conservation practices
  • Accountability

We welcome collaboration with donors, NGOs, research institutions, conservation agencies, and community stakeholders.

Supporting Policies

Our governance and compliance framework is supported by the following policies:

  • Privacy Policy
  • Donation Transparency Policy
  • Safeguarding Policy
  • Terms & Conditions
  • Conflict of Interest Policy
  • Anti-Fraud & Anti-Corruption Policy
  • Volunteer Code of Conduct

Contact Information

For governance, donor compliance, partnership, or registration enquiries, please contact:

EcoLife Trust
Maun, Botswana
info@ecolifetrust.org / donations@ecolifetrust.org / volunteers@ecolifetrust.org / admin@ecolifetrust.org
+26772972458
www.ecolifetrust.org